Any State Officer or Special State Officer must fill out an Outside Activities questionnaire (OAQ) when they are hired. They must update the form, or submit a new one, every three years. If they add an Outside Activity before the three year mark it is their responsibility to update their form. The Ethics Liaison Officer (ELO) keeps an ongoing spreadsheet of all employees who have submitted their OAQ and continually sends out email blasts and reminders to the campus community. As of December 2019, Kean University had 79% of all staff and faculty complete their OAQ.
Kean University, "Outside Activities Form" (2021). Evidence Inventory. 263.